Jamboree Medical Process

In order to attend the 2017 National Scout Jamboree, ALL participants (Staff, Leaders and Youth) are required to have a medical exam and submit the BSA’s required Annual Health and Medical Record (AHMR).

Below is the link to the 2017 NSJ Annual Health and Medical Record on-line submission process. You will be required to enter a valid username and password to access your AHMR.

You will only have a valid username and password if your Jamboree registration meets the following criteria:

Youth Participants and Leaders must have a registration status of Level 1 Approved (Council Approved) or Waitlisted

Staff must have a registration status of Job Offered – Accepted

All registrants that registered prior to July 5, 2016 must have reacted to the email they received asking them to follow the prompts to establish a password. (All registrants that registered after July 5th completed this step as part of the registration process.)

The user names are auto-assigned by the system and are communicated via email once all above criteria are met to the email address on the Jamboree registration.

2017 NSJ Annual Health and Medical Record On-Line Submission

 

PROCESS OVERVIEW

Submission of the AHMR for the 2017 Jamboree will be an online, multi-step process.  The entire process is explained here, with additional details provided below.  A participant will need to:

  1. Download and print a hard copy of the Summit-specific BSA Annual Health and Medical Record form.
  2. Complete the medical history on the hard copy form (Parts A & B).
  3. Obtain a physical exam from your medical provider – Take the entire form (Parts A, B and C along with the High Adventure Risk Advisory) to your appointment.
  4. Have the physician review the entire form and complete, sign and date Part C.
  5. Sign the form yourself.
  6. Scan this form and other documentation & save as PDF copies to your personal computer.
  7. Access the participant’s “On-line AHMR” record.
  8. Enter the requested data into the online record using the data from the hard copy AHMR form.
  9. Upload the required scanned image of your hard copy AHMR form.
  10. Upload a copy of your insurance card.
  11. Upload a copy of your BSA Immunization Exemption form IF you claim Immunization Exemption.
  12. Upload any Supplemental Medical Information (optional).
  13. Submit for medical review.

Access to the Online AHMR Jamboree Medical Record (Step 7) is available to Jamboree participants beginning July 2016 and is initiated through customized, two-part emails sent directly to each participant from the 2017Jamboree@Scouting.org email address.

PLEASE NOTE:

  1. A participant (leader or youth) must be Council Approved and assigned a Jamboree Unit Number before they receive the emails and links;

  1. A staff member must be approved and have accepted their job offer before they receive the emails and links.

The first email, entitled “2017 Jamboree AHMR Online Password Set Up”, invites the participant to create a password.  A participant must have their Jamboree Registration Code to complete this step; the code is provided within the email as a reminder.  The participant must click the provided link to establish this password.

The second email, entitled “2017 Jamboree AHMR is Now Available”, assigns a unique Medical Record User Name (not to be confused with your Jamboree Registration Code).  This User Name and the previously-created password together allow access to the online Medical Record.

DATES TO KNOW

The AHMR must be current and completed within 1 year of the Jamboree.

An AHMR dated before July 1, 2016 will not be accepted.

Jamboree AHMRs submitted on or prior to April 19, 2017 will be processed before the Jamboree.  Jamboree AHMRs submitted after April 19, 2017 will be accepted and processed as soon as possible, but submission after April 19, 2017 may result in a significant delay for the individual and/or their Unit at on-site registration until the individual’s AHMR is cleared.

DOWNLOADABLE FORMS

CLICK HERE TO DOWNLOAD THE SUMMIT-SPECIFIC BSA AHMR FORM.

IF NEEDED, CLICK HERE TO DOWNLOAD A BSA IMMUNIZATION EXEMPTION FORM.

WHAT TO EXPECT AFTER FORMS and DATA ARE SUBMITTED

Your AHMR data will be kept on a secure, password protected server.  The council does not have access to the protected health information.  Only the individual (their guardians/parents in case of youth) and a handful of Jamboree staff that have agreed to the Non-Disclosure Confidentiality Agreement have access to this data.  After submission, it will undergo a medical review for approval to participate in the Jamboree at the Summit Bechtel Reserve.

Participants should keep a copy of their AHMR for their records.  You will also need to provide a copy of the AHMR for your Jamboree Contingent leader.

You may be notified by a member of the Jamboree Medical Team during this review process if additional information is needed.

Incomplete forms are invalid and will not be reviewed until all unusable or incomplete data fields are provided.  A Registration Staff member or a member of the Jamboree Medical Team may contact you regarding incomplete or invalid forms.  Invalid forms may be resubmitted for screening when the form is corrected.

You will be notified by email when the AHMR has been approved or denied.

Once approved, no additional follow-up is required unless the participant’s medical status changes prior to the start of the Jamboree.  In that case, the participant is expected to contact the Jamboree Registrar to report the change.  Changes in status are reported to the Medical Staff for follow-up.

 

Should you need additional information or assistance, please contact

BSA Member Care at:

myscouting@scouting.org

OR by phone:

1-972-580-2489, option “1”.

 

The hours to Member Care are 7:00am-7:00pm Central time.