2017 National JamboreeYouth & Adult Participants

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Key Information

Scout Participant Qualifications

  • Scouts and team members MUST have a current BSA membership with a Boy Scout troop or Varsity Scout team.
  • MUST be at least a First Class Scout.
  • MUST be at least 12 years of age by the first day of the Jamboree or an 11 year old that has graduated the 6th grade, but has not reached their 18th birthday by the last day of the Jamboree.
  • Be approved by the unit leader and local council.
  • MUST have appropriate parent/guardian to complete the online parental consent.  (An email will be sent to the parent/guardian during the application process.)
  • Participate in pre-Jamboree training experience with local council and unit leader.
  • Filed a BSA Health & Medical Record with their council within one year of attending the Jamboree.  (The local council will provide specifics closer to the Jamboree.)
  • Submit all registrations fees per the local council’s payment schedule.

Venturing Participant Qualifications

  • Crew members MUST have a current BSA membership with a Venturing crew.
  • Be approved by the unit leader and local council.
  • MUST have appropriate parent/guardian to complete the online parental consent.  (An email will be sent to the parent/guardian during the application process.)
  • Participate in pre-Jamboree training experience with local council and unit leader.
  • Filed a BSA Health & Medical Record with their council within one year of attending the Jamboree.  (The local council will provide specifics closer to the Jamboree.)
  • Submit all registrations fees per the local council’s payment schedule.

Scoutmaster Qualifications

All Jamboree Scoutmasters, First, Second, and Third Scoutmasters MUST meet the following requirements:

  • MUST have a current BSA membership with a Boy Scout troop or Varsity team.
  • Scoutmasters and First Assistant Scoutmasters MUST be at least 21 years of age by the first day of the Jamboree.
  • Second Assistant Scoutmasters MUST be at least 18 years of age by the first day of the Jamboree.
  • Third Assistant Scoutmasters MUST be at least 18 years of age by the first day of the Jamboree but not yet 21 years of age by the last day of the Jamboree.
  • Be approved by the local council.
  • Scoutmaster applicants MUST be currently serving as a Scoutmaster or Varsity Scout Coach.
  • First, Second or Third Assistant Scoutmasters MUST currently be serving in any adult troop or team leadership position.
  • Scoutmaster applicants MUST have completed Scoutmaster or Varsity Scout Couch leader specific training.
  • All adult leaders MUST complete Youth Protection Training within one year of the last day of the Jamboree.
  • Meet the medical and BMI requirements of the Jamboree.
  • Participate and assist in planning the pre-Jamboree training experience with local council.
  • Filed a BSA Health & Medical Record with their council within one year of attending the Jamboree.  (The local council will provide specifics closer to the Jamboree.)
  • Submit all registrations fees per the local council’s payment schedule.

Venturing Advisor Qualifications

Venturing Advisors MUST meet the following requirements:

  • MUST have a current BSA membership with a Venturing crew.
  • Be actively serving as a Crew Advisor or Associate Advisor.
  • Be at least 21 years of age by the first day of the Jamboree.
  • Be approved by the local council.
  • Completed Venturing Leader specific training.
  • All adult leaders MUST complete Youth Protection Training within one year of the last day of the Jamboree.
  • Meet the medical and BMI requirements of the Jamboree.
  • Participate and assist in planning the pre-Jamboree training experience with local council.
  • Filed a BSA Health & Medical Record with their council within one year of attending the Jamboree.  (The local council will provide specifics closer to the Jamboree.)
  • Submit all registrations fees per the local council’s payment schedule.

2017 Jamboree Logo and Theme

Council Payment Schedule

Participants will receive a payment schedule from their local Council.  Participants should contact the local Council directly for a participant payment schedule.

The following payment schedule is the payment schedule that the Council will use when submitting payments to the National Scout Jamboree office.

Council Contingent Fees and Refunds

***UPDATED AS OF MAY, 25 2016***

Background

Jamboree Administration is coordinated through the Summit Bechtel Reserve. Council Contingents are administered by local councils. Each council designates a Jamboree coordinator through which communications with Jamboree Administration are conducted. A key component of the Jamboree coordination between Jamboree Administration and local councils revolves around the payment of council contingent fees.

Individual fees for Council Contingent members as well as deposit requirements and fee payment schedules are set by local councils. The fees council’s charge consist of:

  • The national fee set by Jamboree Administration: The national fee covers the expense of program materials, food, insurance, and equipment, as well as the use of a tent, cot, dining shelters, stoves, fuel, and cooking utensils during your adventure at the Jamboree. (The national fee also includes a “Jambo 17 Kit,” the contents of which will be announced at a later date.)
  • Local council fees for such things as transportation and touring.

All questions/concerns regarding the fees of an individual member of a council contingent should be addressed to the local council Jamboree Coordinator.

Registration of a council’s contingent begins with the submission of a council commitment to Jamboree Administration. During the initial portion of the commitment period, councils are given maximum latitude to “adjust” their commitment numbers. At a specified date, councils are requested to “lock in” their commitment by making payments against that commitment. This policy outlines that process for the 2017 National Jamboree.

Policies

The following fee and refund policies apply for the 2017 National Scout Jamboree:

Fees

Individual participant Jamboree fees have been established for the 2017 National Jamboree to be held at The Summit Bechtel Family National Scout Reserve as follows:

  • Youth participants—$975
  • Unit leaders ages 18-25 through July 18, 2017—$487.50, after which the fee for all adult leaders becomes that for 26+ indicated below
  • Unit leaders age 26+ —$975

Council Commitments

Councils will submit their initial council contingent commitments to Jamboree Administration at the Summit Bechtel Reserve by May 31, 2015.  Changes can be made to the commitment until November 30, 2016 with the approval of the appropriate Region Coordinator.

Payments against council commitments are to be made in accordance with the following schedule:

  • A deposit of $7,000 per Scout troop or $1,750 per Venturing crew ($175 per person) is due to the National Council on or before February 29, 2016.
  • A payment of $16,000 per Scout troop or $4,000 per Venturing crew ($400 per person) is due to the National Council on or before September 30, 2016.
  • A final payment of $16,000 per Scout troop or $4,000 per Venturing crew ($400 per person) is due to the National Council on or before January 31, 2017

Councils are invoiced by Jamboree Administration through National Accounting.  Invoices are generated no later than the last day of the month prior to the payment due date.   Copies of the invoices will be mailed to Councils. They also may be requested from your state-specific Credit Representative in the Treasury Office.

The above payment schedule does not account for any leaders between the ages of 18-25 ($487.50 instead of $975).  To allow time for all leadership roles to be filled within the council, these discounts will be applied to the amount due on the councils’ final invoice.

While it is expected that councils will make every effort to ensure their collections enable payments on the schedule indicated above, it is recognized that circumstances will occur where that is not possible. Councils will not be penalized under such circumstances but they will be expected to make payments against any invoiced amount consistent with their Jamboree collections to date, as well as make monthly deposits against any outstanding balance until such time as invoiced amounts are paid in full. Final payment of any outstanding balance is due not later than March 31, 2017.

Refunds

Local councils set specific cancellation and refund policies. Requests for refunds from individual members of a council contingent are the responsibility of the local council. If individuals sign up as a contingent member and later discover they cannot attend, a refund can be processed by Jamboree Administration, but only if the local council approves and has a replacement contingent member. Individual refund requests should be submitted to the local council Jamboree Coordinator. Council refund requests meeting the above criteria should be submitted to Jamboree Administration at 2017jamboree@scouting.org.

Requests for refunds resulting from a change in the overall size of a council contingent will be evaluated by Jamboree Administration on a case by case basis through April 30, 2017. No fees are refundable after April 30, 2017.

Refund requests received through March 31, 2017 will be processed within eight weeks following receipt. Refund requests received after March 31, 2017 will be processed between August 1, 2017 and September 30, 2017.

 

 Requirements

Mandatory Terms for Participation

Statement of Understanding

All participants (youth and leaders) are selected by their local council to represent their local councils based on their qualifications in character, camping skills, physical and personal fitness, and leadership qualities. Therefore, all adult and youth participants and their parents or guardians are asked to read the Code of Conduct and Statement of Understanding as a condition of participation. It is with the further understanding that serious misconduct or infraction of rules and regulations may result in expulsion, at the participant’s own expense, from the Jamboree or during the Jamboree tour. Each participant is responsible for his or her own behavior, and only when necessary will the procedure be invoked to send a participant home from the Jamboree.

Code of Conduct

  1. The units’ adult leaders are responsible for the supervision of its membership in respect to maintaining discipline, security, and the Jamboree Code of Conduct.
  2. Leaders will be guided by the Scout Oath and Scout Law and will obey all U.S., local and state laws.
  3. Participants will set a good example by being neatly dressed and presentable.  (The official BSA uniform and/or Jamboree identifying items are the only acceptable apparel as deemed appropriate for the activity.)
  4. Participants will attend all scheduled programs and participate as required in cooperation with other unit members and leaders.
  5. In consideration of other unit participants, participants agree to follow the bedtime and sleep schedule of the unit, unless otherwise directed by the Jamboree program.
  6. Participants will be responsible for keeping their tent and personal gear clean and neat.  All personal gear will be labeled with appropriate name and unit information.  Participants will adhere to all Jamboree recycling policies and regulations.  All participants will do their best to prevent littering of the Jamboree grounds.
  7. Participants understand that the purchase, possession, or consumption of alcoholic beverages or illegal drugs is prohibited on BSA/Summit property.
  8. Serious and or repetitive behavior violations including cheating, stealing, dishonesty, swearing, fighting, and cursing may result in expulsion from the Jamboree or serious disciplinary action and loss of privileges.  The Jamboree headquarters must be contacted for the expulsion procedure to be invoked.  There are no exceptions.
  9. Participants understand that gambling of any for is prohibited.
  10. Participants understand that possession of lasers of any type, and possession or detonation of fireworks is prohibited unless otherwise specifically authorized by the Boys Scouts of America.
  11. Participants will demonstrate respect for unit, Jamboree, and Summit property and be personally responsible for any loss, breakage, or vandalism of property as a result of their actions.
  12. Neither the unit leaders nor the Boy Scouts of America will be responsible for loss, breakage, or theft of personal items.  Theft will be grounds for expulsion.
  13. Participants will obey the safety rules and instructions of all supervisors and staff members.
  14. In accordance with U.S., local, and state laws, firearms and weapons are prohibited in the possession of all Jamboree participants unless otherwise specifically authorized by the Boy Scouts of America.
  15. All leaders must complete Youth Protection training prior to the pre-Jamboree training and follow the guidelines therein.
  16. Hazing has no place in Scouting; nor do running the gauntlet, belt lines, or similar physical punishment.
  17. Patch and souvenir trading should occur only between your peers except when otherwise permitted.
  18. Participants and staff members may only bring items specified on the equipment list provided by the Jamboree Department and National Council.
  19. Violation of this Code of Conduct, or any conduct deemed to be inconsistent with the values of Scouting, may result in expulsion from the Jamboree at the participant’s own expense; and could result in revocation of BSA membership.
  20. All participants (with the exception of minor children accompanied by a parent or guardian) will have a current photo ID in their possession.

Terms and Conditions Waiver

I (we) approve and agree to all the terms and conditions of this application and certify that the applicant meets the health and physical fitness requirements of the Jamboree.

This application includes my request for personal accident insurance to be purchased on my behalf.  This policy is excess to any other available source of medical benefits.  The cost of this insurance is included in the Jamboree fee.  It is understood that payment of claims by the insurance company is contingent upon prompt reporting of claims, in any, by the participant.

I understand that the Jamboree will be covered by news, media, moviemaking, and broadcasting companies, and I hereby consent to the use of my voice and/or photograph in the news coverage, moviemaking, or similar projects approved by the Boy Scouts of America without compensation and I further agree to release and hold the Boy Scouts of America harmless for any and all claims and liability with regard to such use.

In consideration of the benefits to be derived from the participation in the 2017 National Scout Jamboree, any and all claims against the Boy Scouts of America or its local council, the United States of America, state of West Virginia, or any of the officers, employees, agents, or other representatives of any of them, or any other persons working under their direction or engaged in the conduct of their affairs, arising out of any accident, illness, injury, damage, or loss or harm to or incurred or suffered by the applicant named above or to his property, in connection with or incidental to the 2017 National Scout Jamboree, including preliminary training and travel, are hereby expressly waived by the parents and the applicant.

The Rocks is a premier man-made rock climbing venue at The Summit in West Virginia

Be Prepared! Physical Fitness and Health

Physical Fitness

The National Jamboree is a physically demanding experience. While a lot of the site is level, there are regular changes in grade as part of everyone’s daily schedule. A number of our activities require more stamina and fitness too—think climbing, rappelling, rafting, mountain biking, and skateboarding. It is essential that all participants and staff are prepared for their Jamboree experience.

Obesity and being overweight have been shown to increase the likelihood of certain diseases and other health problems: hypertension, heart attack, dyslipidemia, and stroke. Anyone who is obese and has multiple risk factors for cardiovascular/cardiopulmonary disease would be at much greater risk of an acute cardiovascular/ cardiopulmonary event imposed on them by the environmental stresses of The Summit. Our goal is to prevent any serious health-related event from occurring, and ensuring that all of our participants and staff are “physically strong.”

The Centers for Disease Control is the national body that monitors our overall health as a country, and it makes recommendations to help us stay or become healthy. The CDC suggests using a body mass index as a screening tool for obesity; it is easy and only requires knowing your height and weight. The BMI is a governmental calculation based on nationwide statistics that take into account variables that include geography, age, and sex. The simple online calculator to determine your BMI can be found at www.cdc.gov/healthyweight/assessing/bmi/.

The CDC defines the BMI Healthy Weight as follows:

  • If your BMI is less than 18.5,it falls within the “underweight”range.
  • If your BMI is 18.5 to 24.9,it falls within the “normal”or Healthy Weight range.
  • If your BMI is 25.0 to 29.9, it falls within the “overweight”range.
  • If your BMI is 30.0 or higher,it falls within the “obese”range.

We know the BMI is just one of the factors to be considered, and we will take those other ”co-morbidities” into account as we make our decisions about an individual’s inclusion in the Jamboree. BSA high-adventure bases have established physical guidelines/restrictions appropriate to their activities. The National Jamboree at The Summit has some high-adventure elements but is not a 24/7 high-adventure experience, so we have established our criteria accordingly. It is the policy of the 2017 National Scout Jamboree that:

The National Jamboree will uphold a decision by an applicant’s personal healthcare practitioner to deny participation for medical reasons.

The National Jamboree will accept for participation applicants that are recommended for participation by their healthcare practitioner and have a BMI of 31.9 or less.

The Jamboree Medical Staff will review all applicants with a BMI of 32.0–39.9 and consider Jamboree participation based on 1) health history, 2) submitted health data, and 3) recommendation of the applicant’s personal health care provider. For applicants with a BMI >31.9, the applicant must have BOTH clearance from their personal health care provider as well as the Jamboree medical staff. The Jamboree medical staff will have the final authority to approve full Jamboree participation.

Applicants with one or more of the following risk factors may be requested to provide further documentation, including cardiac testing, pulmonary testing, or further information from their physician* to ensure the applicant’s ability to participate.

  • Hypertension
  • Tobacco Use
  • Prior heart attack
  • Coronary artery surgery
  • Sleep apena requiring CPAP or BiPAP
  • Family history of premature (before age 55) coronary heart disease
  • Diabetes mellitus
  • Dyslipidemia
  • Coronary angioplasty/stent
  • COPD
  • Prior stroke or transient ischemic attack (TIA)

*Jamboree Medical Services will provide specific instructions to the practitioner to determine eligibility.
The National Jamboree cannot accept for participation any applicant with a BMI of 40.0 or higher.

Tobacco

The current Guide to Safe Scouting states:

“Adult leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants.”

Accordingly, it is the policy of the 2017 National Scout Jamboree that:

Smoking and the use of smokeless tobacco is prohibited in all National Jamboree buildings, tents, and vehicles. While in BSA uniform and/or on duty, smoking or the use of smokeless tobacco is not permitted.

The use of tobacco by visitors or off-duty non-uniformed staff or leaders will be restricted to designated areas.

Alcohol

The current Guide to Safe Scouting states:

The following statement was approved by the National Executive Board of the Boy Scouts of America:

“It is the policy of the Boy Scouts of America that the use of alcoholic beverages and controlled substances is not permitted at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members.”

Accordingly, it is the policy of the 2017 National Scout Jamboree that:

Alcoholic beverages and controlled substances are not permitted at the national Jamboree.