Unit Leaders Start Here
This page is designed to walk leaders through the planning and registration process. A comprehensive planning guide for councils and leaders contains the information here, plus additional information. Be sure to download and print it out.
This information is for those leaders who want to sign up their Scouts or Venturers for week-long Summit programs. This page serves as a primer for getting your Scouts ready for The Summit, but you should also download the Council and Unit Planning Guide for all the details.
For 2016 program information, check out the 2016 Contingent Information guide.
Scroll down to the bottom for the form and information downloads.
Step 1. Choose how your Scouts are going
A Council Contingent consists of one or more crews comprised of youth from throughout the local council. Contingents that consist of more than one crew can often save money by sharing travel and other expenses. Each crew will typically be comprised of Advisors selected and approved by the local council and youth recruited from diverse units. At its discretion, a council may organize a crew that consists entirely of Advisors and youth from one Scouting unit in the council.
Chartered Unit Contingent
A Chartered Unit Contingent is a contingent of 1 or more crews organized and administered at the Unit level by a chartered Boy Scout Troop, Varsity Team or Venturing crew. The chartered unit is responsible for selecting appropriate adult leadership and youth participants. The Chartered Unit may select participants from inside their Unit or from other properly registered Chartered Units.
The crew consists of 7 to 12 people (adults and youth). All crews are required to have at least 2 adult Advisors and all crews must have a majority of youth participants. All the members of a crew will be participating in the same program track. A contingent may contain multiple crews doing the same program track or different program tracks.
Crews may be all male, all female or co-ed. All male crews consisting of Boy Scouts and Varsity Scouts follow the Boy Scout troop leadership guidelines as outlined in the Guide to Safe Scouting. All female and co-ed crews function as Venturing crews and must meet the Venturing leadership standards as detailed in the Guide to Safe Scouting.
If a council does not offer a contingent AND the local unit will not be attending The Summit in 2014 OR the dates they have chosen don’t work within the schedule of a potential participant, an individual Scoutor Venturer can still attend on selected dates. The Summit will organize the provisional participants into a crew with other provisional attendees under the adult leadership of The Summit staff. The Summit staff leaders will meet the same adult leadership guidelines we require of Council Contingents and Chartered Unit crews. The standard program tracks are offered as well as a special program, Adventure Photography, offered ONLY on a provisional basis.
Step 2. Select Crew Advisors
These are the adult leadership of the crew during the program, including travel to and from The Summit.
Step 3. Understand the Requirements
Youth Participants and Age Requirements
Summit participants attending with a Chartered Unit or Council Contingent must be a registered Boy Scout, Varsity Scout or Venturer who is or will be at least 13 years of age by September 1st, 2014.
Summit participants attending as individuals in one of The Summit’s provisional programs must be a registered Boy Scout, Varsity Scout or Venturer who is or will be at least 14 years of age at the start of the program.
Do not request or expect exceptions. Requirements for Summit participation cannot be relaxed.
In keeping with the policies of the Boy Scouts of America, rules for participation are the same for everyone without regard to race, color, national origin, age, sex, religion or disability.
Youth must be registered members of the Boy Scouts of America, and may participate in a Summit program in one of the following ways:
- As members of a chartered unit – Boy Scout Troop, Varsity Team, Venturing Crew, or Explorer Post.
- As members of a Council Contingent or District Contingent with required leadership. (A coed crew must consist of all registered Venturers or Explorers, and not be a mix of Boy Scouting, Venturing and Exploring Programs. It must operate under the guidelines of the Venturing and Learning For Life Programs.)
- As individuals in one of The Summit’s provisional programs.
Unregistered guests or family members are not permitted to participate in the High Adventure program.
First Aid and CPR
The Summit requires that at least one participant, (an adult or a youth) in each crew be currently certified in Wilderness First Aid or the equivalent* and CPR from the American Heart Association, the American Red Cross or the equivalent*. It is recommended that each crew have at least two participants certified in Wilderness First Aid and CPR. If unforeseen circumstances prevent one of the WFA trained participants from attending you will have a second member with the qualifications. You must present current certification cards or copies of current cards upon check-in.
Please see the Council and Unit Planning Guide for information on equivalent training accepted by The Summit
Program Specific Training
The Summit has aquatics programs in the River program, in The Summit Experience and in the electives for the focused interest programs and in The Summit Center programming.
For crews in the River program:
- Adult Advisors for the River program must complete the BSA’s Safety Afloat and Safe Swim Defense trainings.
- Crews must perform a BSA swim test for all participants (youth and adult) before arrival. All participants must be able to complete the test as a BSA Swimmer.
Participants in any aquatic activity:
- Participants not in the River program but who plan on experiencing any of our aquatics activities like lake kayaking or whitewater rafting must also be classified as BSA Swimmers.
Step 4. Plan Your Transportation
Check out the Council and Unit Planning Guide for a full array of travel options.
Step 5. Health And Safety
Please see the Council and Unit Planning Guide for health and safety requirements.
Step 6. Complete Your Tour Plan
Units complete this form when planning for local, national, or international adventures. The plan helps ensure the unit is properly prepared, that qualified and trained leadership is in place, and that the right equipment is available for the adventure. The Tour Plan Worksheet is available for you to fill out and submit it here.
A tour group must have its Tour Plan in its possession at all times and must display it when requested by Scout officials or other authorized persons. All reservations by a tour group for overnight group camping on council properties and military bases will be subject to the presentation of a Tour Plan on arrival. The Summit requires a copy of the Tour Plan be presented at check-in.
Step 7. Select Programs
Check out program details at the Programs page.
For a full rundown of how to prepare, please download the Council and Unit Planning Guide.
Step 8. Pack for Your Trip
Download the Council and Unit Planning Guide for a full packing list to provide your Scouts.