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Summit at
the SUMMIT

Join us in #AlmostHeaven

2nd Annual Conference

The Local Council Chair Cabinet (LCCC) presents a Peer to Peer Conference for Council Chairs and Chairs Elect.

The opportunity to discuss with peers- both within the agenda and informally- was outstanding and a significant benefit.”
– Comment from 2022 Participant

OCTOBER 12-15, 2023

2023 Agenda

Themes: Local Council Leadership; Self-Reliance; Sharing Best Practices and Good Ideas

Day 1 – Thursday, October 12

6:45pm Welcome/Weekend Overview
7pm
Introduction Session
8pm National Key 3 Panel

Day 2 – Friday, October 13

7am Breakfast
8am Breakout by Council Size
8:45am Panel 1 Role of Board Chair/President
9:15am Small Table discussion/reflection
9:30am Panel 2 Board Recruitment/Evaluation: BSA Roadmap/Revitalize BSA
10:15am Break
10:30am Panel 3 Strengthening Key 3 Relationships BSA Roadmap/Revitalize BSA Brand (internally)
11:15am Panel 4 Scout Executive Performance Review
12:00pm Lunch
12:45pm Panel 5 Data overload: What information is there/How to best use
1:30pm Panel 6: 3-Fund Accounting BSA Roadmap/Financial Stability
2:15pm Break
2:30pm Panel 7 Strategic Planning BSA Roadmap/Revitalize BSA Brand
3:15pm Panel 8 Council Marketing/Public Relations/Communications
4:00pm Day 1 Recap
4:30pm 1 hour tour of Summit Bechtel Reserve BSA Roadmap/Relevant Program and Exceptional Experiences
5:30pm Travel to Dinner Destination
5:45pm Cocktails
6:15pm Dinner
7:00pm Evening Speaker

Day 3 – Saturday, October 14

7:30am Breakfast
8:30am Panel 9: Fundraising BSA Roadmap/Financial Stability
9:15am Breakout by Council Size
10:00am Panel 10 Post-Bankruptcy Crystal Ball
10:45am Small Table discussion/reflection
11:15am Panel 11 Shared Services – a deeper dive
12:00pm Lunch
1:00pm Panel 12 Risk Management BSA Roadmap/Culture of Safety
1:45pm Panel 13: Post-Lawsuit Insurance
Landscape BSA Roadmap/Culture of Safety
2:30pm Break
2:45pm Breakout by Council Size
3:30pm Wrap Up
4:00pm Afternoon Activity BSA Roadmap/Relevant Program and Exceptional Experiences
5:45pm Travel to Dinner Destination
6pm Cocktails
6:30pm Dinner
7:30pm Evening Speaker

Book Your Registration and Lodging

FAC Step 1

Select Which Package you’d like and click Book Now.

FAC - Step 2

If booking Lodging, Registration will be added based on room occupancy.

FAC-Step 3

Finish Checkout online and get ready for your next adventure in #AlmostHeaven

Yamagata
Lodging

$ 675
  • Includes:
    - Lodging
    - Meals For 1 Person
    - All Meetings
    - SBR Property Tour

    Book your Activities
    (additional cost)

Rooms at
The Bunkhouse

$ 531
  • Includes:
    - Lodging
    - Meals For 1 Person
    - All Meetings
    - SBR Property Tour

    Book your Activities
    (additional cost)

Deluxe
Eco Tents

$ 675
  • Includes:
    - Lodging
    - Meals For 1 Person
    - All Meetings
    - SBR Property Tour

    Book your Activities
    (additional cost)

Registration
& Activities

$ 300
  • Includes:
    - Meals For 1 Person
    - All Meetings
    - SBR Property Tour


    Book your Activities
    (additional cost)
REgistration only

The adventures...

While attending Summit at the Summit, you’ll have the opportunity to participate in one of four different adventures Saturday afternoon. We will also provide hiking maps to anyone who wants to enjoy the natural beauty of the Summit.

Big zip
$45

Shooting Sports
$60


Laser shot
$10

Traveling to the Summit

Address for Google Maps or Waze: 
Summit Bechtel Reserve
2550 Jack Furst Drive
Glen Jean, WV 25846 

The Summit is accessible via I-77 and I-64 (via SR-19) just outside of Beckley, WV.

The closest airports are WV International Yeager Airport, Charleston, WV (1.25 hours away) and Raleigh County Memorial Airport, Beckley, WV (30 minutes away – Contour Aviation only). Airport in Charlotte, NC (3.5 hours away) may also be an option. 

Shuttle Service is available at $40/round trip to Charleston, WV and $15/round trip to Beckley, WV

Shuttle Service is NOT provided to Charlotte, NC

Frequently Asked Questions

Yes, the following meals will be provided:

Thursday, October 12th
Dinner

Friday, October 13th
Breakfast
Lunch
Dinner

Saturday, October 14th
Breakfast
Lunch
Dinner

Sunday, October 15th
Breakfast

Menus to follow soon!

In Fayetteville (within 15 minutes of the North Gate): 

  • Wisteria’s Gifts – 147 S. Court St. 
  • Dove Village Shops (Country crafts, linens, unique decor) – 519 Hinkle
  • The New River Gorge Bridge & Visitor’s Center (a National Park offering hiking, river rafting and more) 

In Beckley: 

“Exhibition Coal Mine” is a Coal town example to tour. Miners guide a riding tour into a mine shaft with a historical glimpse of what mining was like in the height of the business during Rocket Boys years. 

Tamarack Marketplace is a MUST SEE for shopping (& lunch) as it is a WV Crafter’s Guild shopping of everything imaginable!  - 1 Tamarack Park in Beckley, about 30 min from SBR gate 

Other Options 

Autumn is spectacular for Appalachian color—a drive through the countryside is breathtaking 

WHERE TO EAT?    

Mexican:  

  • Campestres at Harpers Road 
  • Don Rizo Mexican Kitchen and Cantina in Downtown Fayetteville 

Steakhouses: 

Pizza: 

  • Pies & Pints – Serves drinks and Artisan Pizza in Downtown Fayetteville….15 min from SBR gate – 219 W. Maple https://piesandpints.net/ 

Registration will close on September 21, 2023 or when we reach capacity. 

Space is limited, so please register early to reserve your space!

About the Summit...

Nestled in the wilds of West Virginia, the Summit Bechtel Reserve is an expansive 10,000-acre property boasting world-class facilities, scenic views, lodging, and recreational activities that are second to none. You are sure to have a “mountain top” experience when you host your next event at the Summit.  Strategically located close to major highways, the Summit is within 500 miles of 63% of the US Population and easily reached by all surrounding States.