*This surcharge is necessary because the additional expenses associated with addressing COVID-19 were not accounted for when the 2021 High-Adventure Base fees were set 12-18 months ago. We are notifying participants now so that you have a few months’ notice before the charge is applied.
As you prepare for arrival at the Summit Bechtel Reserve (SBR) the following procedures have been implemented to address the current public health crisis impacting our communities. All participants will participate in this plan. Your participation is important for the success of this endeavor, health and safety is each of our responsibilities.
It is the goal at the SBR to operate our programs and camp operation with zero instances of communicable illness exposure. We can achieve this goal through a series of steps that begin with pre-arrival virtual assessments, departure community outbreak intelligence and clear communications.
The following procedural guidance is the SBR’s best efforts to identify and prevent the transmission of communicable illnesses, such as: COVID-19, Norovirus, Influenza, Strep and other associated camp/outdoor communicable illnesses. It is the intent of this document to provide a transparent and simple process for protecting the health of our staff and participants.
As the COVID-19 situation is ever-changing, including changes in government regulations, procedures and protocols may adjust accordingly throughout the season. The SBR Leadership team will communicate all important changes to relevant parties as they occur.
Documentation Due Upon Arrival
All individuals coming to the Summit (Youth/Adult Participants, Visitors, and Guests)
MUST bring one of the following in order to be allowed onsite at the Summit:
Option 1: (preferred) Copy of Completed/Full Vaccination record issued by healthcare provider turned in to Health & Safety Department
(must show second shot for Moderna or Pfizer OR first shot of Johnson & Johnson was received 14 days prior to arrival)
Option 2: Completed Individual or Unit Pre-Screening Record
(must be completed for 5 days prior to arrival)
Option 3: Official Record of Negative PCR test completed no more than 72 hours prior to arrival at the Summit.
(PCR Laboratory test)
Welcome to the Summit Bechtel Reserve!
All arriving participants and visitors will be screened by SBR Medical Staff who will be conducting temperature checks and a thorough review of their Annual Health & Medical Records and documents due on arrival. If a participant does not meet the entry requirements, the participant (and possibly those who travelled with the participant) will be isolated to their vehicle while the SBR Medical Director and Leadership is notified, and a plan of action determined.
The SBR has the ability, depending on the severity and numbers of participants not meeting the entry requirements to make accommodations appropriate to the given situation. This may include tenting in the isolation area for a period of days (generally until 48 hours symptom free). This decision will be made based on the recommendations of the SBR Medical Director in consultation with the SBR Leadership.
The Summit Bechtel Reserve, regardless of the trending health environment, is committed to providing a safe and fun experience. Our dedication to the health and safety of participants and our staff is of the highest priority. If a participant or guest should have any questions about the safety and health practices at the SBR, please contact the health lodge at (304)465-2727.
Daily Operations - What to Expect
Public Health responsibility is yours, while in camp and anywhere on site. It is everyone’s duty to do their part in keeping all areas clean and sanitized. This includes following the recommendations of frequent hand washing or hand sanitation, cough or sneeze into your elbow, practice expanded personal space and, if you feel sick put on your mask and non-latex gloves and notify your adult leader, a staff member, or medical team immediately. Click on the tabs below to expand for more info.
The SBR team will be aggressively engaged in sanitizing facilities, equipment, and program areas before, during and after use. SBR staff will use environmentally safe but approved disinfectant materials and processes to eliminate communicable pathogens. Participants will share responsibilities in the cleaning process by wiping down program equipment with provided approved materials before and after use.
All staff, participants, and guests must practice appropriate hand sanitizing prior to entering the dining halls and will be required to wash their hands prior to entering the food service line. It is recommended that everyone practice social distancing while in the food service line, and refrain from unnecessary touching of surfaces.
Hand sanitizing and hand washing facilities will be located at multiple locations to provide for easy access to participants and staff. Staff will allow for a hydration and hand sanitization break at minimal every hour of activity. Participants will be prompted to wash or sanitize their hands using multiple media resources.
The Summit requires that all participants provide proof of completion of the BSA swim check prior to arrival. It is up to the crew to validate swimmer status. We would recommend looking back at the Scout’s completion of various BSA requirements over the last 15 months to confirm his/her swimmer status:
- Did they complete a swim check last summer at camp?
- Have they recently completed the canoeing, kayaking, rowing, sailing, lifesaving, swimming merit badges, or any badge with a requirement to complete the BSA swimmers test?
- Are they a competitive swimmer at their school or local recreation facility?
Crews will need to provide the completed Summit Swim Test Master Form. We encourage you to assist your Scouts in finding the valid check off for that test. If a scout has not met any of the above criteria, has not had a swim test in the last 15 months, or cannot find proof of it, then we will be able to accommodate a swim test on site if you are unable to complete one before you arrive. This onsite testing will be reserved ONLY for scouts or scouters that have not met any of the above criteria, have not had a swim test in the last 15 months, or cannot find proof of it.
The Summit will be providing Wilderness First Aid Training and CPR to all staff that work in a program that requires WFA and CPR this summer. Each crew will be accompanied by a staff member with training. This will complete the WFA and CPR training requirements for these programs. Additionally, we encourage each crew to seek out an online training that will give them another adult who can assist in responding to emergencies in the wilderness.
Current Wilderness First Aid (WFA) certification will continue to be required for backcountry adventures including trek programs and high adventure base participation. As a reminder, a current CPR/AED certification is a prerequisite for a WFA course.
- Upon arrival at Ruby Welcome Center, the Unit Leader (or Contact Person) will enter the Ruby Welcome Center while other leaders gather the rest of the group to have temperatures checked in the parking lot.
- COVID guidelines will be reviewed in-depth at each SBR program’s respective opening leaders’ meeting
- Resources detailing the most up to date SBR COVID guidelines will be provided to participants for their reference
All areas, activities, and operations are subject to the latest guidelines as issued by the CDC, the State of West Virginia, and the SBR Health & Safety Department
- All participants arriving together and are from the same unit, will reside in the same campsite for the duration on their stay.
- Participants are permitted to camp two per tent based on selection completed during registration process.
- Participants will be advised not to share hammocks, camp chairs, or any other miscellaneous camping structures with other people unless they are properly washed or disinfected between use.
Shower Houses (Toilet Facilities Included)
- Base Camp Staff will clean and disinfect surfaces of communal shower houses.
Frequently Asked Questions and Important Talking Points
At this time, the following actions will be required of units planning to attend SBR this summer:
- Participation in a pre-arrival medical screening survey, including recording temperature readings daily for 5 days prior to arrival
- Submission of a BSA Annual Health and Medical Record (AHMR) at arrival. No Participant will be allowed onsite without an AHMR.
*Individuals without completed will be referred to a local medical clinic to complete examination prior to being permitted onsite.
- Completion of a Unit Arrival Card.
- One of the Documents listed above under “Documents Due Upon Arrival” for each individual.
If a person in your group is suspected to have or be carrying COVID-19 as determined by the SBR Medical and/or Health and Safety Team(s) that person will be tested on-site at the Summit Health Lodge. From the moment of confirmed or justified suspicion, any unvaccinated members of your group may be quarantined until a rapid test has been completed. If an individual from your group tests positive for COVID-19, the unvaccinated members of your group will remain in quarantine until immediate departure plans can be secured.
Additionally, if an individual tests positive for COVID-19, Summit specialized staff “Contact Tracers” and the Fayette County COVID-19 Taskforce will conduct an investigation to trace potential and confirmed contacts with others. Any Individual(s) who have had confirmed contact with someone who has tested positive (property-wide) may be quarantined and/or tested to control potential spread.
Parents or Leaders who will be transporting participants, but not staying will be permitted onsite, but will be required to follow specific protocols.
These protocols include, but are not limited to:
- One Required Document from “Documents Due Upon Arrival” for each individual.
- Parts A + B of the BSA AHMR
What does the Summit provide?
- Contactless Thermometer
- Tents & Cots
If unvaccinated, It is required that you bring the following:
- Face Covering: Mask or buff(s) – Required
- Hand Sanitizer (Campsite and personal) – Required
It is recommended that you bring the following:
- Additional contactless thermometer (Unit) – Recommended
- Disinfectant wipes – Recommended
- Door opening device (Safety Key) – Recommended
- Your own chair/hammock – Recommended
- Your Own Tent/Cot – Nice to have
- Water Reality – Cancelled (for now)
- Standup Paddle boarding and Kayaking will still operate
- Bouldering – Cancelled (for now)
- Due to the close contact needed for spotting
- Low COPE – Changed
- More initiative games and creative uses of COPE elements
- Appalachian Celebrachian – Changed
- More details coming soon.
See Stay Safe @ Summit chart (coming Soon)
For Unvaccinated individuals:
- Face coverings will be worn at all times indoors unless in the dining hall while eating
- Face coverings will be worn at all times when social distancing cannot be accomplished
- Face coverings will not need to be worn in open air outdoor circumstances where social distancing is adequate